Institute for Advanced Study (Princeton, N.J.). Finance and Administration. Human Resources records
Scope and Contents
The Institute for Advanced Study (Princeton, N.J.). Finance and Administration. Human Resources records consist of administrative files created and accumulated by the Human Resources office of the Institute for Advanced Services. Materials include files related to Institute Members, Visitors, and Staff as well as organizational charts and job descriptions of various former staff. Additional materials are related to the Institute's annual staff picnic and consist of photographs and memorabilia compiled on the occasion of the event. Materials date from approximately 1950 to 2018.
Dates
- approximately 1950-2009
Conditions Governing Access
Select materials in this collection are subject to the Institute for Advanced Study Archival Policy (1986).
Per the Institute for Advanced Study Archival Policy, Institute records remain under restriction for 30 years from the date of the record’s creation. Additionally, all institutional records related to personnel (including human resources record and/or records related to recommendation and/or appointment to the Institute) remain restricted for the lifetime of both the creator and subject.
Conditions Governing Use
Researchers are welcome to publish, reproduce, and use the Shelby White and Leon Levy Archives Center’s holdings in accordance with U.S. Copyright Law. Under the Fair Use doctrine, users may freely reproduce materials for personal research, teaching, and/or scholarship. Under the same doctrine, users may cite or publish selected passages and/or quotations for comment and criticism. In accordance to U.S. Copyright Law, researchers seeking to reproduce and/or publish materials in the entirety and/or for commercial purposes will require the permission of the copyright holder.
The Institute for Advanced Study holds the copyright to materials generated by Institute employees over the course of their work for the Institute. Where the Institute for Advanced Study holds the copyright, researchers are free to reproduce materials for one-time, non-commercial purposes. For all other cases, researchers are responsible for contacting the Archives Center to request permission at: archives@ias.edu
For all materials for which the Institute is not the copyright holder, researchers that choose to pursue publication and/or reproduction are responsible for determining the individual who does hold the copyright and requesting permission directly from that individual. Researchers with questions regarding the reproduction or use of archival materials can contact the Archives Center to request help at: archives@ias.edu.
Extent
2.25 linear feet
Language of Materials
English
Overview
The Institute for Advanced Study (Princeton, N.J.). Finance and Administration. Human Resources records consist of administrative files created and accumulated by the Human Resources office of the Institute for Advanced Services. Materials include files related to Institute Members, Visitors, and Staff as well as materials related to Institute events. Materials date from approximately 1950 to 2018.
Arrangement
Archivists arranged this record group according to the date of transfer.
Immediate Source of Acquisition
Institute for Advanced Study (Princeton, N.J.). Finance and Administration staff transferred these to the Shelby White and Leon Levy Archives Center in addition dating from 2002 to 2018.
Processing Information
Upon transfer, archivists housed materials in acid-free containers for long-term storage and preservation. Archivists additionally appraised all files and separated sensitive personnel files for return to the Human Resource Department. In total, archivists 4 linear feet of materials, including the following: "Inactive staff files - 1990-1992 (1 carton); deceased faculty and other retirees personnel and TIAA-CREF files, retired 1950s-1990s (1 carton - 1/4 full); retired and deceased faculty and staff personnel and TIAA-CREF files, 1950s-1990s (1 carton); inactive staff personnel files through 1985 (1980-1985 departures) (2 cartons)."
- Institute for Advanced Study (Princeton, N.J.) Subject Source: Library of Congress Subject Headings
- Personnel management Subject Source: Library of Congress Subject Headings
- Title
- Guide to the Institute for Advanced Study (Princeton, N.J.). Finance and Administration. Human Resources records
- Author
- Shelby White and Leon Levy Archives Center staff compiled this finding aid.
- Date
- unknown
- Description rules
- Describing Archives: A Content Standard
- Language of description
- English
- Script of description
- Latin
- Language of description note
- This finding aid written in English.
Revision Statements
- 2022-01-24: Caitlin Rizzo revised this finding aid to comply with DACS standards and revised the record group title.